President Steve Krasnow called the meeting to order at 10:04 a.m. Directors Ernie Clarke, Bob
Spillane, and John Bailey were in attendance, joined by Treasurer Rebecca Newton, Secretary Maria Tanner, Communications Chair Joyce Brennan, and Millhouse Properties (MHP) representative
Michelle Johnson.

A quorum of homeowners was reached by those in attendance and proxies cast.

President Krasnow welcomed homeowners and introduced the Board members and Mill House representative. He highlighted the projects undertaken this year. For the details on these projects,
please see the introduction provided in the Annual General Meeting packet that was sent to homeowners prior to the meeting.

Committee Reports
(Note: The Annual Committee Reports that provide a summary of each committee’s targeted work throughout the year were sent to homeowners for review in the AGM packet prior to the meeting. In
this meeting each Committee Chair focused on specific or additional issues of importance.)

• Architectural Control – Bob Spillane, Chair
1. Approved upgrades to some units, including porches.
2. A “walk-around” was conducted to determine how easy it was to traverse from the back to the
front of each unit in case of an emergency, especially during weather and fire situations requiring emergency exits. He encouraged everyone to check whether they would safely be able to move outside from the back to the front of their unit as well and report any problems to Mill House Properties.

• Building and Street Maintenance – Ernie Clarke, Chair
1. The procedure to resolve problems is to contact Mill House Properties who create work orders under the direction of Director Clarke and the committee for completion.
2. The preferred contractors are JCnJC Home Improvement, Chief Roofing, Brafford Renovations, and Open Door Policy
3. Major infrastructure tasks are paid out of the reserves and day-to-day tasks are paid out of the operating budget.

• Communications – Joyce Brennan, Chair
1. Purpose is to provide timely information to homeowners and residents and to welcome newcomers to our community.
2. Chair Brennan thanked the following volunteers who helped with communication: Jo Bolig managed the distribution of the newsletter, Paul Bolig posted information on the website, Dan Green created the website, and Holly Bailey wrote the quarterly bulletins. The remaining committee members are Margaret Norman, Jim McCormick Barbara Sydell, Mariana Fiorentino, Maggie Gaudett, Barbara Layton, and Doug McAlister.
3. President Krasnow complimented and thanked Paul Bolig for his work updating the website by posting all submitted documents.
4. Jim Buie will be the new Communications Chair for 2026, as Chair Brennan is stepping down.

• Insurance – Steve Krasnow, Chair
1. President Krasnow thanked committee members Hope Weber and Dave Spencer for their
work on the committee.
2. Homeowners were instructed to refer to the document on the WSG website that describes what is covered by the HOA and the responsibility of the homeowner. Since the $10,000
deductible is the homeowner’s responsibility, homeowners are encouraged to provide this documentation to their insurance agents when shopping for insurance coverage.
3. A proactive protocol was developed to navigate future claims events which includes the hiring of an ombudsman/general contractor (OGC) who will assess the damage, oversee bids,
select contractors and subcontractors, give a timeline to the homeowner, schedule the work, submit a schedule of expenses to the insurance company, and oversee and inspect that work.
This has been vetted by two (2) insurance agencies, Mill House, the Board, and the preferred contractor who may become the overseer in the future.
4. Since the renewal premium for 2025 had an increase of just over 40%, the committee is pursuing competitive bids for insurance, since it has gone up from 10% of our budget to 20%.

• Landscaping – John Bailey, Chair
1. Michelle Johnson, Annetta Jones Hoggard, Steve Krasnow, Will Mann, Bob Spillane, Neil Pelletier with Ruppert, Joe Joyner with Davey Tree, David Piet, Hope Weber, and Nancy Fore were acknowledged for their help this year.
2. Thirty-two (32) enhancement projects were completed on individual properties.
3. The focus on tree pruning and removal is based almost entirely on fire safety and storm
damage.
4. A serious insect infestation on many crepe myrtle trees will be addressed next spring.
5. There were several questions from the floor pertaining to overhanging branches trees falling and as to the proper way to deal with some trees on Fitch Properties.

• Utilities – Dan Thomas, Chair. President Krasnow presented as Chair Thomas was not present.
1. Continued working relationship with Out the Door Plumbing to address any projects and to avoid potential problems and greater expense in an emergency. As a preventative measure, they will inspect the sewer lines of units 530-551 from the foundation of the units to the Fitch sewer lines and/or jet them out and make repairs.
2. Storm water and drainage issues of units 595-596 will be addressed first, as the Board previously had determined these were the closes that needed the most attention. Mill House representative Michelle Johnson has contacted two (2) drainage companies to inspect these issues and come up with a proposal. After they analyze the closes with the major drainage issues first, the Board will come up with a plan and continue to address those issues throughout the community.
3. In the event of any sewer, storm water, and drainage issues, it is important to contact Mill House.

• Treasurer’s Report – Rebecca Newton, Treasurer
1. Treasurer Newton thanked Finance Committee members Bob Cherniak and Rose Krasnow for their work in the committee this year.
2. The budget is posted on the bulletin board outside the mail kiosk and on the website.

3. The Audit recommended that WSG monies be transferred to the Reserve Fund quarterly, as
best practices. The Audit also suggested that Mill House Properties direct the budgeted amount quarterly to fulfill our contract liability contribution to the Reserve Fund.

• Reserve Study
1. President Krasnow thanked committee members John Tyrell, Dave Spencer, Rebecca Newton, Rose Krasnow, Karen McCombe, and Ernie Clarke, who assisted.
2. The analysis of Reserve Advisors would have caused an extraordinary increase in dues;
therefore, the Committee took their template and designed their own Excel spreadsheet to analyze multiple scenarios and restructured the dates to create the most consistent, flat and
least volatile dues increases. Real time numbers were used after receiving project proposals from Raleigh Paving and Chief Roofing.
3. The committee developed a power point presentation which they presented to the homeowners in a general meeting on September 8, 2025. If a homeowner has any questions, they can refer to the presentation which is posted on the WSG website for clarity or address the Board to assist them. Should homeowners decide to sell their home, it is important to know that there is a Reserve Study that is audited and provides future reserve balances to
make structural improvements over time.

• Open Forum for Additional Questions and Comments
1. Nancy Peterson thanked Lucia and Jim Buie for planning the Weathersfield Fall Party.
2. Rose Krasnow thanked the Board for their fiduciary efforts to keep the community stable.
3. Bill Kearney suggested that the Audit Report, Reserve Study, and insurance lessons learned
be posted on the website, as well as that a log-in to access Weathersfield documents be required to keep the documents on the website limited to homeowners. The legal requirements for the use of log-in will need to be reviewed by our attorney. The Reserve
Study power point presentation has been posted on the website. Michelle Johnson has a copy of the Audit Report which a homeowner can request to review. On the issue of
“insurance lessons learned”, an ombudsman or general contractor will oversee all inspection of any damage, hiring, scheduling, and repairs needed. On Mr. Kearney’s suggestion, President Krasnow will request that the insurance agency make a list of the guidelines that should be followed, should an emergency occur, such as a tree falling on a house. For instance, these guidelines should include contacts, list of responsibilities, etc., and should be
posted on the website for homeowners to access. Nancy Peterson also supported the suggestion.
4. John Tyrell stressed that all homeowners need to have added insurance to cover the $10,000 deductible.
5. There were several comments regarding the issue of parking. A homeowner requested clarity as to who can park in front of a garage. Director Spillane advised the homeowners to try to
solve any parking disputes by the residents in the close first, but that any issues that they cannot resolve will be resolved by the Board, as stated in the Covenants. In such a case, by
advice of counsel, Mill House representative Michelle Johnson is to be contacted first, after which she will present the issue to the Board. Jo Bolig advised those present that the Covenants specify that each unit is entitled to two (2) parking lots, one in the garage and one in the parking lot. Long-term parking in front of the garage is not allowed if it is being used for storage. Given the needs of our population, communication is the key in case of special
situations.

6. President Krasnow thanked the two outgoing members of the Board, Bob Spillane for making safety a priority in his work as Chairman of the Architectural Committee and Joyce Brennan
for her commitment to keeping residents informed and engaged.
7. Director Clarke thanked President Krasnow for his outstanding work as President of the Board for the past two years.

Election of Directors
President Krasnow turned to the election of Board members. Director Spillane as Chair of the Nominating Committee thanked Bob Cherniak and Eleanor for their work on the committee. There
were no nominations from the floor. Seventy-five (75) out of 104 households cast their votes by either proxy or ballot; therefore, a quorum was met. Craig Barker, Jim Buie, Maria Tanner, Cheri DeRosia, Dan Thomas, and Ernie Clarke were elected as Directors to the Board.

At 11:39 a.m., with the election results received and no other questions, President Krasnow adjourned the meeting.
Respectfully submitted,

Maria Tanner
Secretary
November 10, 2025

Financials:  The financials have been shared with Rebecca and Craig. There are no members 120+ days past due.

Mill House emailed all homeowners about the increase in the monthly assessment starting January 1, 2026.

Work Order. Since the last Manager’s Report, 13 work orders were opened.

Landscaping. Ruppert has been doing their regular maintenance including leaf removal. They also completed enhancements at 570 and 594D. The board approved a proposal from Davey Tree for pruning throughout the neighborhood in the amount of $50,320. The work has been completed and the invoice will be paid before the
end of the year.

Special Projects. The board approved a proposal from Out the Door Plumbing for inspecting sanitary sewer lines at 530-549. The work has been completed.

The board approved sewer repairs at 535, 540 and 549. The work has been completed.

Ernie, Dan and John met with NC Drainage to look at several areas. NC Drainage will provide estimates for improving drainage and erosion in these areas.