At the Annual General Membership meeting scheduled for Sunday, November 4, from 6:00-9:00 PM at the Gathering Place, Weathersfield residents will elect members from our community to serve on the Board of Directors.  There will be two (2) positions to fill, and those elected will serve two-year terms.

If you would like to serve in this capacity and have questions regarding what is involved, please contact Jo Bolig, jobolig@gmail.com, Chairperson of the Nominating Committee, NO LATER THAN FRIDAY, AUGUST 17th to let her know of your interest.

You will find more information about the duties and responsibilities of Board and Committee members HERE.

There are many ways to serve your Weathersfield community in addition to being on the Board of Directors.  Check out how you can contribute: YES YOU CAN!

Do you want to see Weathersfield continue to be an active, beautiful, well run community? Do you have ideas on how Weathersfield could be an even better place to live? Can your talents make a difference? If you answered “yes” to any of these questions, then you are needed and your participation would be greatly appreciated.

Our homeowners’ association, The Weathersfield Service Group (WSG), needs homeowners every year to serve on the five member Board of Directors. As we do most years, we may have one or more positions to fill. And, with or without board vacancies, we want and need your help. Your skills can be put to use right away by serving on one of the standing committees or helping on other projects underway or planned.

Elections for board members occur every November at the annual meeting of homeowners. After the election, the new members select a president and vice president, who must be board members, and a treasurer and a secretary, who may or may not be members of the board. Board meetings are held once a month except for the months of June, July, August and December.

In addition to attending board meetings, individual board members chair six standing committees:

• The Architectural Committee approves homeowner requests to make additions and other alterations to the outside of their units.
• The Buildings and Street Maintenance Committee oversees maintenance of the exterior of our townhouses and our garages, parking lots, sidewalks and drives.
• The Grounds Maintenance and Lot Appearance Committees are two separate committees combined under one chairperson. They oversee lawn, plant and tree maintenance in the common areas.
• The Insurance Committee negotiates liability and property insurance and manages those contracts.
• The Nominations Committee recruits and recommends new members for the WSG Board.
• The Utilities Committee oversees utility services, including streetlights and sanitation and storm sewers, for the common areas of Weathersfield.

Each standing committee is required to have at least three committee members, including the committee chairperson. All committees are actively engaged in projects and are pleased to have help from interested residents. If you have an interest in any of the areas that a committee oversees, please contact the chair of that committee. They would be delighted to talk to you. Additional information about each committee and who to contact may be found at www.weathersfieldsg.org/hoa-board/committees/.

Your ideas are listened to. Your talents are valued. Your involvement is appreciated.

On December 1 all WSG Homeowners were mailed information about upcoming changes that affect us all:

Monthly Assessment
At the Annual General Meeting in November, homeowners voted to increase the monthly assessment we all pay from $265 to $275 per month beginning January 1, 2018. The mailed notice informs you if you are enrolled in auto-draft with Berkeley Property Management, your account will be revised to collect the new amount beginning in January. You do not need to take further action. However, if you pay your assessment through direct bill pay with your bank, you will need to access your bank’s on-line pay system to increase the amount you pay.

Insurance Deductible Increase
Beginning April 1, 2018, the Weathersfield insurance deductible will increase to $10,000. While this will result in cost savings to the Association, you will need to make sure your own HO-6 homeowner’s policy provides enough “additions and alterations” coverage to cover the new deductible. More information can be found by reading the HOA Insurance Information Document by clicking here.

The Annual General Meeting for Weathersfield homeowners will be held Monday, November 6, 2017, at The Gathering Place from 6-9 PM.   All homeowners are strongly encouraged to attend this important meeting, where we will elect new Board members, vote on the 2018 budget and conduct other, important business.  Plus, there will be social time both before and after the meeting, giving you an opportunity to talk with your neighbors and enjoy refreshments.

Materials for the meeting were mailed to all homeowners at the beginning of October.  The packet included:

• Meeting announcement letter from the Board of Directors,
• Meeting agenda,
• Biographies on nominees for the Board of Directors,
• Reserve Fund Report,
• Proposed 2018 budget,  and
• Proxy for those unable to attend the meeting.

A copy of these materials can be found here: WSG AGM Packet 11.06.17.

Please consider completing and returning a 2017 AGM Proxy, just in case you don’t or can’t attend the meeting in person.  Your proxy is revocable if you decide to attend.   We must have a quorum of homeowners represented in person or by proxy to conduct the important business of the Annual General Meeting.  You can file your completed proxy by mailing it to Berkeley Property Management at the address shown on the proxy form or placing it in the Weathersfield Service Group VI box at the Gathering Place mail kiosk.

See you at The Gathering Place, Monday, November 6 at 6 PM!